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Event Guide - Delete, Export & User Controls

Event dashboard provides comprehensive tools for managing events, bookings, and user permissions. This guide covers event deletion, export functionality, and user-based access controls based on admin and regular user roles.

🗂️ Dashboard Layout & Components​

Events Dashboard Overview

The Events dashboard (zupcal.com/events) displays all your scheduled events with powerful management options.

🏷️ Event Types & Display​

🎴 Event Card Structure​

Each event is displayed as a card containing:

  1. Event Status Checkbox

    • ✓ Active events (checked)
    • ⬜ Inactive events (unchecked)
    • Allows bulk selection for operations

  2. Event Title & Description

    • group-event: "Group event."
    • Group Round Robin: "Hello This One Is Group Round Robin Event."
    • one-on-one: "Hello chandan, this one is one on one event."
    • round-robin: "round robin"

  3. Event Type Tags

    • group, group-event
    • group-round-robin, group-round-robin
    • one-on-one, one-on-one
    • round-robin, round-robin

  4. Action Buttons

    • View Booking Page
    • Copy Details
    • ⚙️ Settings Gear

  5. Additional Actions

    • ➕ Plus: Add new related events
    • Deactivate

🔍 User Search & Role-Based Access​

User: Top-left dropdown showing Users

👑 Admin Capabilities​

  • View all users
  • Switch context
  • Full management access
  • Manage user permissions

👤 Regular User Limitations​

  • Own events only
  • No user switching
  • Limited export
  • Restricted delete

🔄 How It Works​

  1. Dropdown Selection
  2. Search Filter (Admin only)
  3. Context Switch (Admin only)
  4. Gear for Settings Access

🔧 Bulk Operations & Top-Level Actions​

![Top Action Bar]

🔼 Available Actions​

  • EXPORT BOOKINGS
  • DELETE X EVENTS
  • Export ▼ (Advanced export options)
  • List View
  • CREATE

📁 Export Bookings​

Admins:

  • Export all users’ bookings
  • Filter by date, event type, users
  • Formats: CSV
  • Include metrics

Users:

  • Export only their data
  • Limited format
  • Personal history only

🗑️ Delete Events​

  • Shows dynamic "DELETE X EVENTS"
  • Confirmation required
  • Cannot be undone

Admins:

  • Delete across users
  • Deleted logs access

Users:

  • Only own events
  • Configurable booking deletion rules

⚙️ Individual Event Management​

![Event Context Menu]

Context Menu Options​

  1. Edit – Modify event settings
  2. Copy – Clone event with settings
  3. QR – Generate scannable code
  4. Delete – Permanent removal with confirmation

🧩 Additional Features​

View Booking Page​

  • Preview attendee interface
  • Public sharing

Copy Details​

  • Clone availability, settings, forms

Deactivate vs Delete​

  • Deactivate: Temporary, safe
  • Delete: Permanent, irreversible

✅ Step-by-Step Operation Guides​

🗑️ Delete Single Event​

  1. Navigate to dashboard
  2. Click ⚙️ and select "Delete"
  3. Confirm deletion
  4. Verify removal

🧹 Bulk Delete Events​

  1. Select multiple checkboxes
  2. Click "DELETE X EVENTS"
  3. Confirm via dialog
  4. All events removed at once

📤 Export Bookings​

For Admins​

  1. Click EXPORT or Export ▼
  2. Configure date, type, user
  3. Choose format
  4. Generate & download

For Users​

  1. Export personal events only
  2. Format: CSV
  3. Immediate download

🔐 Access Control Matrix​

Admin Permissions​

ActionScopeDetails
View EventsAll UsersOrg-wide visibility
Edit EventsAll UsersFull editing
Delete EventsAll UsersRemove any event
Export DataAll UsersFull access to all booking data
User ManagementAll UsersSwitch & manage users
Bulk OperationsAll UsersAcross users

Regular User Permissions​

ActionScopeDetails
View EventsOwn OnlyLimited to own
Edit EventsOwn OnlyCan modify personal events
Delete EventsOwn OnlyWith restrictions
Export DataOwn OnlyOnly personal bookings
User ManagementNoneNo access
Bulk OperationsOwn OnlyLimited

💡 Best Practices​

Deletion Strategy​

  • Review bookings
  • Notify attendees
  • Export data
  • Prefer deactivate

Bulk Safety​

  • Preview before delete
  • Use filters
  • Do in low-traffic hours
  • Keep backups

Permissions Management​

  • Audit admin access
  • Train staff
  • Log changes
  • Detect anomalies

Export Routine​

  • Monthly full exports
  • Weekly incremental
  • Before deletions
  • Before system upgrades

🛠️ Troubleshooting​

Cannot Delete Event​

  • Bookings exist
  • No permission
  • Contact admin

Export Issues​

  • Check date range
  • Try other formats
  • Internet check

Missing Events​

  • Check context
  • Filter settings
  • Ownership mismatch

Bulk Issues​

  • Too many selections
  • Check each permission
  • Try one by one

System Requirements​

  • Modern browser
  • Proper role
  • Stable internet
  • Enough storage

🗂️ Event 🧠 Frequently Asked Questions (FAQ)​

1. What’s the difference between deactivating and deleting an event?
Deactivating hides the event from booking without deleting any data. Deleting permanently removes the event and all associated records.
2. Can I recover a deleted event?
No, deleted events cannot be restored. Export event data or use deactivation instead if you might need it later.
3. How many events can I delete in bulk?
There’s no strict limit, but we recommend deleting in batches of 10–20 for optimal performance and safety.
4. How do I know if I’m an admin?
Admins can see a user switcher dropdown at the top of the screen. Regular users won’t have this option.
5. Can regular users delete booked events?
That depends on organizational policy. Some systems prevent deletion if bookings already exist.
6. What data is included in exports?
Exports typically include attendee info, timestamps, event settings, form responses, and booking status. Format may vary (CSV, JSON, etc.).
7. How long are export files available?
Most exports are available for 24–48 hours. Larger files may have a shorter availability window.
8. Can I schedule exports automatically?
Not currently. Automatic export scheduling isn’t built-in — contact your admin for a workaround or integration.
9. Is JSON export available?
Yes. JSON is supported for system integrations and technical use.
10. Can bulk deletions be undone?
No, bulk deletions are permanent. Always export and verify before deleting multiple events.

🔒 Security & Compliance​

Data Protection​

  • Encrypted downloads
  • Audit logs for actions
  • Deletion timestamps
  • Compliant with privacy laws

User Activity Monitoring​

  • Admin logs
  • Bulk deletion alerts
  • Export logs
  • Suspicious behavior detection

Access Control Best Practices​

  • Principle of least privilege
  • Regular audits
  • Change logs
  • Training

✅ Conclusion​

Zupcal's system empowers admins and users to efficiently manage events with safety, flexibility, and accountability.

Tips:

  • Export before deleting
  • Use deactivation when unsure
  • Know your role limitations
  • Be cautious with bulk actions