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📘 Booking Listing

This guide provides detailed steps to view, manage, and filter bookings. It covers features for both regular users and administrators.

🧭 Overview​

The Booking Listing system allows users to:

  • View scheduled events
  • Apply advanced filters
  • Check event types and statuses
    Administrators have access to all user bookings, while regular users can view only their own.

🖥️ Main Interface​

Booking Interface

1. 🧭 Select Booking (Actions)​

Booking Actions

You Can Cancel or Reschedule Booking​

Booking Cancel

Reschedule Booking​

Booking Reschedule

2. 🔝 Top Bar Controls​

  • Single View Dropdown: Filters by time (Today, Week, Month)
  • User Account Selector: (Admin only) Select specific user bookings
  • Advanced Filters: Opens detailed filter panel

3. 📂 Booking Status Tabs​

  • Upcoming (22): Future bookings
  • Pending (0): Awaiting confirmation
  • Past (0): Completed bookings
  • Cancelled (1): Cancelled bookings

👤 Regular User Flow​

Step 1: Access Your Bookings​

  1. Log in
  2. Click "Bookings" in the sidebar
  3. You’ll see only your bookings (default: Upcoming)

Step 2: View Booking Details​

Each row includes:

  • Date & Time: Start–End (e.g., 10:00 AM - 10:45 AM)
  • Event Info: Name and type (e.g., Profile Creation - tutor)
  • Participants: Number involved
  • Event Type: One-on-One, Group, etc.
  • Actions Menu: Three-dot menu for options

Clicking on Time on any Row You will get details view​

Details View Details View

Clicking on Participants on any Row You will get details view​

Details View

Step 3: Use Filters​

Quick Time Filters

🔽 Quick Time Filters​

  • Show All
  • Today
  • This Week
  • This Month
  • Single View: Focus on individual booking

📌 Status Tabs​

Click any tab:

  • Upcoming
  • Pending
  • Past
  • Cancelled

👨‍💼 Administrator Flow​

Step 1: View All User Bookings​

  1. Log in as admin
  2. Navigate to "Bookings"
  3. Use the User Account Selector to pick a user

Default user: Test Account (admin.demo@thep...)

Step 2: Manage Bookings​

  1. View bookings of the selected user
  2. All filter tools still apply
  3. Use Actions menu for admin-level changes

🧠 Advanced Filtering System​

Accessing Advanced Filters​

Advanced Filtering System

  • Click the "Advanced Filters" button (top-right)

🧰 Filter Categories​

1. ✅ Saved Filters​

  • Use "Select a saved filter" to load presets
  • Great for recurring searches

2. 📆 Date Range​

  • Format: dd-mm-yyyy
  • Fields: Start Date, End Date

3. 🗂️ Event Types​

  • All Types
  • One on One
  • Group
  • Collective
  • Round Robin

Export & Pagination​

  • Export: Booking list can be exported (e.g., CSV)
  • Rows per Page: Options include 5, 10, 25, 50, 100

4. ⏰ Time Range​

  • Filter start and end times
  • Format: --:--

5. 🌐 Timezone Settings​

  • Default: Asia/Calcutta
  • Dropdown to select other timezones

6. 🧑‍🤝‍🧑 Participants Filter​

  • Search by name/email
  • Quick participant lookup

7. ⏳ Duration​

  • Filter by session length in minutes

💾 Saving Filters​

  1. Check "Save this filter for later use"
  2. Enter Filter name
  3. Click "Apply Filters"

Saved filters will appear under "Saved Filters" dropdown.

🎛️ Apply or Reset Filters​

  • Apply Filters: Save and filter
  • Clear Filters: Reset to default

📚 Event Type Descriptions​

🎯 One on One​

  • Private session between 2 people
  • Used for: Interviews, tutoring, consulting

👥 Group​

  • 3–8 participants
  • Used for: Workshops, team meetings

🧑‍🏫 Collective​

  • Large sessions (webinars, trainings)
  • May include recordings, tools

🔄 Round Robin​

  • Participants rotate turns
  • Structured speaking order

🧠 Frequently Asked Questions (FAQ)​

Q: How do I view my upcoming bookings?
A: Go to Bookings > Upcoming tab (this is the default view).
Q: Can I see past bookings?
A: Yes, switch to the Past tab to view completed or expired bookings.
Q: What do numbers beside tabs mean?
A: These show the count of bookings, e.g., "Upcoming (22)”.
Q: How to filter just today's bookings?
A: Use "Single View > Today" or apply today’s date using Advanced Filters.
Q: Can I save my filters?
A: Yes. In Advanced Filters, enable “Save this filter” to reuse it easily.
Q: What's "Single View" for?
A: It shows individual bookings in a cleaner, focused format for easier tracking.
Q: Difference between Group & Collective?
A: - Group = 3–8 participants - Collective = Large sessions like webinars
Q: How does Round Robin work?
A: Participants are booked one-by-one in a rotating or priority-based sequence.
Q: Can I change event type after booking?
A: Depends on permissions. If allowed, use the Actions menu on the booking.
Q: How to view a specific user's bookings?
A: Admins can use the User Account Selector at the top of the screen.
Q: Can regular users see others' bookings?
A: No. Only admins have access to global booking visibility.
Q: How to manage others' bookings?
A: Select the user from the dropdown, then apply filters or use the Actions menu.
Q: Why do I see past participants?
A: They were initially part of the booking but removed later (data is retained).
Q: What timezone are bookings shown in?
A: Default is Asia/Calcutta, but you can change this in the filter options.
Q: How many bookings per page?
A: 10 bookings per page are shown (e.g., “1–10 of 22”).
Q: My bookings aren’t showing. Why?
A: - Check if you're on the correct tab - Verify filters applied - Confirm date, participant, or event-type filters
Q: Filters not working?
A: - Clear existing filters - Check date format compatibility - Try applying filters one at a time
Q: Actions menu missing?
A: - It may be a past booking - You might lack the necessary permissions - On smaller screens, try scrolling horizontally
Q: Can I export my bookings?
A: Yes. Both regular users and admins can export the bookings visible in their current view.
Q: What are the rows per page options?
A: You can choose to display 5, 10, 25, 50, or 100 rows per page depending on your preference.

🧩 Best Practices​

👤 For Users​

  • Regularly check bookings
  • Use time-based filters
  • Save your most-used filter combinations
  • Verify your timezone

🛡️ For Admins​

  • Periodically audit user bookings
  • Use saved filters for quick audits
  • Document booking changes for transparency
  • Train team on filter usage